How can I change the registered office of my company from one city to Sambalpur within the same state?

Detailed Legal Analysis

To change the registered office of your company from one city to Sambalpur within the same state, you must follow a structured process outlined in the Companies Act, 2013.

The primary steps involved in this process are as follows:

• Board Meeting: Convene a meeting of the Board of Directors to discuss and approve the proposal to change the registered office. A resolution must be passed to this effect.
• Drafting the Special Resolution: If the change involves shifting the office from one city to another within the same state, a special resolution is required as per Section 12(5) of the Companies Act, 2013. This resolution must be passed during a General Meeting of the shareholders.
• Filing with the Registrar: After passing the special resolution, you need to file Form MGT-14 with the Registrar of Companies (ROC) within 30 days of passing the resolution. This form should include details of the resolution and other relevant documents.
• Filing Form INC-22: Submit Form INC-22 to the ROC within 30 days of passing the resolution. This form must include the new address of the registered office, along with proof of the new address, such as a utility bill or lease deed.
• Updating Company Records: Once the ROC processes your application, it will issue a certificate of incorporation reflecting the new registered office. Ensure to update all statutory records, including the company’s letterhead, website, and any official documents.
• Informing Stakeholders: Notify all stakeholders, including clients, suppliers, and other relevant parties, about the change of registered office.

Additionally, ensure compliance with any local laws or regulations that may affect the operations of your company in Sambalpur. The relevant provisions for changing the registered office can be found under:

• Companies Act, 2013: Section 12 (Registered Office) and Section 13 (Alteration of Memorandum).
• Companies (Incorporation) Rules, 2014: Rule 27 (Change of registered office).

By following these steps and complying with the relevant provisions, you can successfully change your company's registered office to Sambalpur within the same state.