How can I change the registered office of my company from one city to Imphal within the same state?

Detailed Legal Analysis

To change the registered office of your company from one city to Imphal within the same state, you must follow specific procedures as outlined under the Companies Act, 2013.

Below are the steps and requirements for changing the registered office:

• Board Resolution: The first step is to convene a Board Meeting to pass a resolution for changing the registered office. This is required under Section 179(3) of the Companies Act, 2013.
• Notice of General Meeting: If the change of registered office requires an amendment to the Articles of Association, then a General Meeting (GM) must be convened with appropriate notice. Under Section 101 of the Companies Act, 2013, a 21-day notice must be given to all members.
• Approval for Change: During the GM, a special resolution must be passed for altering the registered office. This is mandated under Section 13(2) of the Companies Act, 2013.
• Filing with Registrar: After obtaining the approval, file the necessary forms with the Registrar of Companies (RoC). You will need to submit:
• Form INC-22: This form is used to inform the RoC about the change in the registered office. It must be filed within 30 days of passing the special resolution.
• Form MGT-14: This form is required for filing the special resolution with the RoC. It must be submitted within 30 days of the resolution being passed.
• Payment of Fees: Ensure to pay the requisite fees for filing the forms as per the Companies (Registration Offices and Fees) Rules, 2014.
• Update Company Records: After the RoC processes the application, update the company records, including the statutory registers and any official documentation, to reflect the new registered office address.
• Public Notice: It is advisable to publish a notice of the change in the registered office in a local newspaper to inform stakeholders.

In conclusion, following these steps ensures compliance with the legal requirements under the Companies Act, 2013 for changing the registered office of your company to Imphal.