How can I change the registered office of my company from one city to Durgapur within the same state?

Detailed Legal Analysis

To change the registered office of your company from one city to Durgapur within the same state, you must follow a systematic procedure as prescribed under the Companies Act, 2013.

Here are the steps you need to undertake:

• Board Meeting: Convene a Board Meeting to discuss and approve the proposal for changing the registered office. A resolution should be passed to authorize the change.
• Notice of General Meeting: If the change involves altering the Memorandum of Association, you must issue a notice for a General Meeting to seek approval from the shareholders.
• Shareholder Approval: At the General Meeting, pass a special resolution for the change of the registered office. Ensure that the resolution states the new address clearly.
• Filing with Registrar: After obtaining approval, file the necessary forms with the Registrar of Companies (RoC):
  • Form MGT-14: This is required for filing the special resolution.
  • Form INC-22: This is required for the change of registered office.
• Payment of Fees: Pay the requisite filing fees as prescribed by the Companies (Registration Offices and Fees) Rules, 2014.
• Updating Company Records: Update the company’s records, including the statutory registers, to reflect the new registered office address.
• Notification of Change: Notify all stakeholders, including banks, vendors, and other relevant parties, about the change of registered office.
• Public Notice: It is advisable to publish a public notice in a local newspaper regarding the change of address for transparency.

Relevant sections from the Companies Act, 2013 include:

• Section 12: Deals with the registered office of the company.
• Section 13: Pertains to the alteration of the Memorandum of Association, which may be necessary if the registered office is being moved to a different city.

Once all the filings are completed and acknowledged by the RoC, your company's registered office will officially be changed to Durgapur. Ensure to retain copies of all documents filed for your records.